1. Goods and rules
- What is the correct tariff classification, and what duty and taxes apply?
- Does this product need a permit, standards approval or pre-export verification?
- Is the product restricted or prohibited?
2. Documents
- Invoice with accurate descriptions, quantities and values
- Packing list that matches the invoice
- Bill of lading or airway bill with the correct consignee
- Certificates of origin or other certificates, if required
3. Shipping terms and cost
- Which Incoterm applies, and who pays for what? (Incoterms explained)
- Have you budgeted for duties, port charges, clearing fees and inland transport?
- Is cargo insurance in place?
4. Port and timing
- When does the vessel or flight arrive, and when do free storage days start?
- Is your clearing agent appointed and holding the draft documents?
- Is transport booked for the day cargo is released?
5. After arrival
- Where will the goods go once cleared: your premises or a warehouse?
- Who receives and signs for the delivery?
- Who files the documents for your records and audits?
Want a second pair of eyes? Send us your shipment details before you pay your supplier and we will tell you what to fix.
Frequently asked questions
When should I appoint a clearing agent?
Before the cargo ships, ideally before you finalise the order. The agent can confirm permits, costs and documents while changes are still easy.
How do I estimate the total landed cost?
Add the goods cost, freight, insurance, duties and taxes, port and handling charges, clearing fees and inland transport. Ask your agent for an itemised estimate.